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The most important aspect to any successful business is the flow of information and one of the largest forms of information today is paper documents. The traditional way of storing paper documents is by placing them into a file cabinet. As you know, documents stored in a file cabinet accumulate valuable space and controlling access is difficult. We have the solution for you.
Document Management can help you reduce or even eliminate the amount of physical documents stored in-house by converting your documents to PDFs and creating an index based on your customized criteria, such as account number, name, date, etc. You can later search the index for your documents much faster than it would take to shuffle through your filing cabinets. You can view the documents on your PC, print them out, or even e-mail them.
Your documents will be hosted on a secure site and accessible only by the user accounts you permit. Our custom program ensures only you have access to your documents and nobody else. You can limit access to users or groups to an entire group of documents or to an individual document. You can also set time of day restrictions. You can even view an audit trail of each document so you know who has viewed, modified, or even removed any document.
Document Management is an outsourced solution where TECHiMPACT maintains the server, disk space, database, and software and provide you with 24/7 access to your documents for your authorized users.
Benefits of Document Management include:
- Secure document storage and retrieval
- Customized to fit your needs
- Manage thousands of documents and retrieve the right one in seconds.
- Retrieve your electronic documents from anywhere
- Multiple people can access the same document at the same time
- No servers or disk arrays to maintain
- Print, fax or even e-mail any document to clients, partners, or coworkers
- Restrict user or groups to certain groups of documents or an individual document
- Frees up valuable office space
Stop wasting your valuable office space storing file cabinet after file cabinet filled with paper documents, not to mention the hassle of shuffling through file after file. Convert your paper documents into electronic documents and free up your space and time that you can use to grow your business. Now you have everything you need at your finger tips.
Contact us today to setup a live in-house demonstration. We will come to your business and show you how you can better manage and secure your information flow.